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Virgate Accounts Ltd

Outsourced Finance Department for Retail & Hospitality SMEs

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The key reasons all hospitality businesses should outsource payroll

February 8, 2019

The key reasons all hospitality businesses should outsource payroll

Payroll is one of the key considerations that all hospitality businesses need to put a great amount of focus on handling correctly. Staff morale is an essential aspect of any business, and there are few quicker ways to demoralise and upset a workforce than to not pay them regularly and reliably.

Outsourcing payroll, as with anything that’s outsourced, is not so much a cost as it is an investment. Outsourcing payroll has many benefits to offer hospitality businesses that are savvy enough to reach out to the specialists, that you’ll find at Virgate Accounts.

Here’s a brief insight into just some of the benefits outsourced payroll provides.

Time savings

There are few more precious resources for any hospitality business than time. Payroll, particularly for larger businesses with a higher volume of employees, is a time-consuming task. There’s no way around it. Managing the payments of a large number of people, many of whom who may be working differing numbers of hours at different rates of pay, can consume hours of valuable time every week.

For retail & hospitality businesses, staff scheduling software such as Deputy (click here to try it for free) are game changers and saves time across all levels of the business.

Outsourcing to a professional payroll specialist and using dedicated systems means more time is freed up to serve customers and build the business. This allows the business to grow that much quicker and improves the labour ratio.

Money savings

It might at first seem counter-intuitive to expect to save money by spending it investing in outsourced payroll. But internal payroll, especially for larger hospitality businesses, necessitates dedicated staff to oversee it. The outlay for those wages could either be saved outright or invested elsewhere in the business. Also consider the specialist software, training, and resources that internal payroll departments necessitate.

When payroll is outsourced, all of the associated costs with the logistics of payroll are also outsourced. Those savings easily outweigh the initial investment in a very short space of time. Virgate clients get the Deputy system (Premium Plan) free as part of the service (normally £2.20 per employee per month).

Compliance

Payroll can be a tangled web of constantly evolving legislation and regulations that need to be followed. The inexperienced can quickly find themselves overwhelmed by ensuring their payroll system is consistently up to code. It isn’t as simple as just ensuring payment is made into employee bank accounts every week. As such, it’s easy to see why maintaining proper payroll procedures can be so time-consuming.

When payroll is outsourced, businesses get the peace of mind that comes with complete legislative compliance, avoiding the bad brand perception and costs that might come with being found to be failing certain policies.

Efficiency and experience

Outsourcing payroll allows a hospitality business the benefit of some outside perspective from experienced professionals. This means the payroll process can be streamlined as much as possible, ensuring that employees are paid with the minimum of disruption.

Pay out tips and TRONC to your staff? This can all be included in the employee payslips hassle-free. There can also be certain benefits, grants, or other relief that the business might qualify for what they otherwise wouldn’t have known about.

An inefficient and ineffective payroll system guarantees problems for both the business and its employees. Outsourcing ensures access to a pre-prepared proverbial well-oiled machine.

Flexibility

Professional payroll specialists understand that no two hospitality businesses operate in the same way. As such, no two payroll systems can be the same. When outsourcing, a business gets access to a payroll plan that has been specifically tailored for them and the way they operate. That kind of specialisation can cost a lot of time and money if it’s attempted internally.

Outsourcing payroll guarantees that the entire payroll system is implemented with the business and its employees in mind. In-depth consultation will produce a service totally fit for purpose.

Security

Handling anything to do with money opens up a can of worms when it comes to security. Anything from fraud to identity theft, to outright stealing, can all be extremely costly. Professional payroll staff understand the signs to look for that indicate something is wrong. Catching it as early as possible minimises the damage it can do to the business, and it can only happen with dedicated payroll management.

Security breaches can be costly, both in terms of money and a resulting lack of confidence from both employees and customers. Mitigate it by outsourcing to payroll professionals.

Virgate Accounts provide full payroll and pensions management as part of their service to retail & hospitality businesses across the UK. Virgate clients also get the Deputy Premium Plan for FREE!

Filed Under: Customer Service, Taxes

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Happy Clients!

Enabled us to run a multi-million pound business without having to worry about the financial side

We worked with Sarah for a number of years and were delighted that she was running our account. The timely flow of accurate key financial data enabled us to run a multi-million pound business without having to worry about the financial side and freed us up to focus on the business and make decisions based on solid fact.

For us Sarah’s key attributes were diligence, accuracy and a friendly and open approach. I believe her financial skills and her positive attitude make her an ideal partner for anyone looking to free themselves up to run their business.

Ted Kennedy Chairman at Pebble Hotels Ltd

Very good at what she does and a pleasure to deal with

Since starting my business I have used a well established Accountants, and switching to Virgate Accounts is the best thing I’ve ever done. Sarah is very informative and does everything possible to help me grow my business. She is very good at what she does and a pleasure to deal with!

Selina Thomas Director of Selina’s Lettings Ltd

Sarah always delivered

As a General manager it was paramount that my monthly figures were produced on time and were accurate. Sarah always delivered on both points.

She was always prompt in replying to emails and calls and very supportive in being able to make suggestions on ways to improve the business from a “non-operational” point of view.

Working with Sarah was always a pleasure and I would not hesitate should the occasion arise to work with her again.

Alex Fisher Co-Founder at Tasty Hospitality

A competent, knowledgeable and skilled finance professional

Sarah is a competent, knowledgeable and skilled finance professional. She offered sound advice and guidance and provided many solutions for us when delivering monthly P&L accounts or preparing yearly budgets.

Sarah is helpful, polite, approachable and frequently went beyond her remit to assist our business, always being on hand and frequently travelling 8 hour return journeys for short meetings! Would strongly recommend Sarah as a capable finance consultant for any size business and hope to work with her again in the future.

Alex Poynter General Manager at Premium Country Pubs

Always available to answer any questions I have

9 months ago I began working with Sarah and have been extremely impressed by the excellent service I have received. She is always available to answer any questions I have and is so personable and easy to work with. I have been very happy with the way she has managed our accounts, not rushing to complete them a few days before they are due which has really taken a weight off our shoulders.

Nick Barnes Managing Director of Gloucester Furniture

Sarah has taken the stress completely away from us

Sarah has been doing our accounts for almost a year now and she is excellent, always on the end of the phone or email. She has taken the stress completely away from us, we can’t thank her enough.

Sharon House Director of LJ House Construction Ltd

She takes the hassle, headaches and panic out of accounting

The service that Sarah provides is absolutely invaluable. She takes the hassle, headaches and panic out of accounting. She removes a lot of the confusion and stress and leaves me to do what I need to do, which is focus on my clients. Her service is second to none and I have every confidence in everything she does for me, which is reassuring when we’re talking about money and tax and government. I would recommend Sarah to anyone.

Steph Thomas Owner at Creating Bookings

She has always provided an excellent level of information

We have worked with Sarah both indirectly and directly over the last 6 years. She has always provided an excellent level of timely and accurate accounting and management information for the two restaurant businesses we have worked with her on. I would highly recommend her.

Chris Curry Managing Partner at Piper Private Equity

The complete package to managing the financial side of our business

Sarah has provided us with the complete package to managing the financial side of our business confidently and thoroughly. She has been on hand to provide advice on a number of elements of our business from business rates to payroll. Using such hassle-free software like Receiptbank has meant that we are able to submit invoices and receipts to Sarah and her team using our phones and via email – this has really been so tailored to the way we run our business.

Lee Price Director of Gloucester Vapes Ltd

The tax advice Sarah has given me has been so invaluable

The tax advice Sarah has given me has been so invaluable to running a profitable and competitive business. Sarah is able to be the friendly and approachable person I’ve needed but has not compromised on her ability to tell me things the way they are.

Marie House Owner at Mez-Mer-Eyez

It was so beneficial to be able to meet in person with her on a regular basis

Sarah managed the accounts for the three hotels I co-owned. It was so beneficial to be able to meet in person with her on a regular basis to discuss and review what was going on with the financial side of my business.

Ziya Akguneyli Managing Partner at Practical Choice Partnership

The work Sarah has done has been so integral to the health of my business

Sarah has been an invaluable tool for the growth and success of my business. I know I can depend on her to always be at the end of the phone any time of day to answer my questions and give me advice. Sarah joined Turtle Bay in 2015 and set up and managed a new finance team and implemented accounting software. The work Sarah has done has been so integral to the health of my business and I would wholeheartedly recommend her to others.

Ajith Jayawickrema Founder of Turtle Bay Restaurants Ltd

A fraction of the cost of having full time in house finance staff

We had been using in house finance staff for years and were not getting management accounts on time. Having spoken to other companies and businesses we realised that we were not abreast of current best practices and what other facilities were out in the market place. One of our business mentors said we should consider using Virgate Accounts as he had worked closely with them on some of his other business, and he effected an introduction.

The team at Virgate have put in place an accounting and inventory system (Xero and Unleashed) that allows us to see everything in real time. Whilst it’s still early days we have already seen benefits in cutting out huge amounts of paperwork and the handling of it, knowing exactly who owes us what and when, and what we owe and when. Large savings have been made which has helped our cash flow by discovering inaccuracies in the old way we were doing things. It is clear we will become much more efficient, have an accurate handle on our accounts, and free up time to concentrate on growing the business.

We already have and would continue to recommend Virgate to other businesses. The team is friendly, dynamic, efficient and works with you for the benefit of your business and a fraction of the cost of having full time in house finance staff.

Jamie Robb Managing Director at Marlborough Tiles Ltd

Their response time is excellent

Whilst we have only been with Virgate for a couple of months, I am already seeing huge benefits to our business.

The transition process was very smooth, with Virgate taking on the responsibility of communicating with the out-going providers, HMRC and suppliers.

Virgate’s accounting systems are vastly better than anything I had seen before, a high level of electronic processing and automation, allowing more time for both parties to analyse the numbers and use the data pro-actively. Virgate’s package encompasses many weekly/monthly tasks that I would do myself giving me much more time to focus my attention on other activities within the business, a more better use of my time.

Their response time is excellent, there is always someone at the end of the phone that can help or they will get back to you as soon as possible – I will often send emails in the evenings or at weekends, and I often get a response even then!!

Whilst it is early days and much of our time is currently sorting out practical issues, I’m looking forward to working closely with Virgate, using their knowledge and experience of our industry to help drive our business forward over the next few years.

I would highly recommend Virgate Accounts for anyone seeking accountancy and payroll services.

Claire Davies Director at The Red Lion (Arlingham) Ltd

They put in place suitable financial management to take the business forward as we grow

We were recommended to use Virgate Accounts and we are pleased we did! Very fast response times, flexible, easy to work with. They helped us sort out our financial management and take it forward to the level we need as we grow.

Their costs are reasonable and you get a very personal service from the people at Virgate – above all, they are not an impersonal bureaucracy like some accountants.

Phillip Oppenheim Managing Director at Cubana Bar & Restaurants

They regularly provide us with clear advice and information

We chose Virgate Accounts as they were highly recommended by Petticoat Management Services.

They have helped us enormously since the moment we started working with them. They regularly provide us with clear advice and information and it allows us to run a business without the worry. They helped us change over from a sole trader to a Ltd business which was smooth and hassle free as well as providing a great breakdown report each month of our sales and cash flow.

We would definitely recommend Virgate Accounts to other businesses as the service they provide is invaluable and hassle free. They are always quick to respond to any queries and they are very friendly. Plus it doesn’t cost the earth!

Dan Taylor Director at Chosen Fire Protection Ltd

They’ve put together forecasts, projections and a solid investment pack

Virgate have helped the directors gain a deeper understanding of the financial picture of the business. They’ve implemented systems with the management team which are leading to greater efficiency and will hopefully improve profitability. They’ve put together forecasts, projections and a solid investment pack.

Their communication is excellent, and this is really important to us. They’re always there if we need them. They’re happy to explain things to us with patience and clarity. They’re a positive but realistic bunch who provide us with accurate information so that we can make business decisions with confidence. We are very happy with the service and would recommend Virgate to other business owners.

Sidonie Warren Founder at Papersmiths

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Virgate Accounts Ltd
01452 226111
hello@virgateaccounts.com

Registered in England and Wales.
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